Operations Project Specialist

Overview

• Collaborate with leadership to execute operational projects aligned with team priorities and organizational goals.
• Provide project management expertise to ensure smooth execution of departmental initiatives and objectives.
• Utilize technical applications for collaboration, document management, and project tracking effectively.
• Support leadership meetings, offsites, and functional activities with comprehensive agenda and material preparation.
• Develop and maintain tracking systems, dashboards, and metrics to monitor project progress.
• Manage SharePoint sites, including creation, documentation, workflows, and permissions.
• Assist with document management using tools like Veeva, Icertis, and other relevant platforms.
• Provide operational support for inspections, audits, contracts, budgets, and purchase orders.

Key Responsibilities & Duties

• Coordinate and manage functional and leadership meetings, including scheduling, material preparation, and action item tracking.
• Create and maintain project documentation, dashboards, and planning tools for effective project oversight.
• Develop and manage SharePoint sites to support departmental and project documentation needs.
• Support document management processes using industry-standard tools and platforms.
• Act as a point of contact for departmental communications and handle sensitive information responsibly.
• Assist with contracts, budgets, purchase orders, and other operational tasks as required.
• Prepare and manage communications for departmental meetings, awards, and publications.
• Provide operational support for inspections, audits, and special projects as needed.

Job Requirements

• Bachelor’s degree in science, business, or related field required.
• Minimum of 3 years of experience in life sciences or biotech with project coordination expertise.
• Proficiency in Microsoft Office Suite, SharePoint Online, and project management tools.
• Strong organizational, communication, and multitasking skills essential for independent work.
• Experience with document management platforms like Veeva and Icertis preferred.
• Ability to manage sensitive and confidential information responsibly.
• Demonstrated expertise in creating and maintaining tracking systems and dashboards.
• Knowledge of inspection and audit preparation processes beneficial.