Staff Accountant

Overview

• Manage daily accounts receivable and accounts payable operations, ensuring accuracy and compliance with company policies.
• Assist in the preparation of financial statements by maintaining monthly schedules and reconciliations.
• Perform account analysis and handle special projects to enhance accounting processes.
• Collaborate with internal teams to streamline accounting procedures and improve efficiency.
• Prepare and reconcile general ledger accounts, ensuring accurate financial reporting.
• Support year-end processes, including 1099 preparation and tax compliance activities.
• Provide post-auction collections support, following up with customers on outstanding invoices.
• Maintain inventory schedules and perform job costing for inventory expenses.

Key Responsibilities & Duties

• Handle accounts receivable invoicing, payments, and receipts for machinery sales and auctions.
• Manage accounts payable disbursements via checks and wire transfers.
• Prepare monthly journal entries and reconcile general ledger accounts.
• Collaborate with warehouse teams to obtain work tickets for inventory tracking.
• Perform job costing for inventory expenses and reconcile machinery sales.
• Ensure compliance with tax regulations by obtaining tax exemption certificates and billing sales tax.
• Prepare year-end 1099 forms for contractors and assist with tax filings.
• Support auction processes by coordinating terms and conditions and following up on collections.

Job Requirements

• Bachelor of Science (BS) in Accounting or related field required.
• 1-3 years of accounting experience, preferably in accounts receivable and payable.
• Proficiency in Microsoft Office Suite, particularly Excel, is essential.
• Experience with QuickBooks is preferred but not mandatory.
• Strong organizational and time management skills with excellent attention to detail.
• Ability to adapt to new database applications and technology systems.
• Effective communication and interpersonal skills to collaborate across teams.
• Self-starter with analytical skills and ability to manage multiple tasks.