Executive Assistant

Overview

• Serve as an Executive Business Assistant supporting the CEO, CFO, and EVP of Growth in a dynamic, high-velocity environment.
• Act as a critical liaison across departments, ensuring seamless communication and operational efficiency.
• Execute both foundational administrative tasks and advanced strategic initiatives to enhance executive productivity.
• Leverage AI tools and project management systems to streamline workflows and decision-making processes.
• Collaborate closely with executives to prioritize tasks and manage competing priorities effectively.
• Maintain discretion and confidentiality while handling sensitive information and executive communications.
• Adapt to a fast-paced, founder-led organization with a focus on ecommerce and direct-response business models.
• Contribute to cross-functional alignment and ensure project continuity across executive teams.

Key Responsibilities & Duties

• Manage calendars, inboxes, scheduling, and meeting preparations for multiple executives with precision and attention to detail.
• Create and distribute decision-ready briefs from scattered inputs across various communication channels.
• Operate and enhance existing AI systems to optimize executive workflows and productivity.
• Facilitate cross-departmental communication and expedite project handoffs to maintain momentum.
• Support executives in prioritizing tasks and reducing workload complexity effectively.
• Ensure seamless execution of administrative and operational tasks, maintaining high standards of quality.
• Provide asynchronous coverage to manage overlapping executive priorities and schedules.
• Handle sensitive information with discretion and professionalism, ensuring confidentiality at all times.

Job Requirements

• Bachelor of Science (BS) degree required, with a strong foundation in business or related fields.
• Minimum of 5 years of experience supporting multiple executives in high-velocity environments.
• Proficiency in ecommerce, direct-response, or founder-led business models, with a clear understanding of operational dynamics.
• Advanced skills in project management tools such as ClickUp, Asana, or Monday.com.
• Experience with AI tools and systems, with a commitment to ongoing learning and application.
• Exceptional attention to detail and ability to manage complex schedules and priorities.
• Strong written and verbal communication skills, with a focus on clarity and brevity.
• Ability to work remotely, demonstrating self-management and proactive problem-solving skills.