Legal Secretary

Overview

• Provide comprehensive administrative and legal support within the Family Law practice group.
• Coordinate case management activities and maintain attorney calendars effectively.
• Prepare, revise, and proofread legal documents and correspondence with accuracy.
• Serve as a primary point of contact for clients, courts, and opposing counsel.
• Handle sensitive and confidential client matters with professionalism and discretion.
• Support attorneys during trials, hearings, mediations, and settlement conferences.
• Monitor case deadlines and ensure compliance with court requirements.
• Coordinate travel arrangements and expense reimbursements as needed.

Key Responsibilities & Duties

• Prepare, revise, and file legal documents electronically and in person.
• Manage attorney calendars, scheduling court appearances and client meetings.
• Maintain case files, ensuring accuracy and organization of electronic and physical records.
• Assist with preparation of trial binders, hearing materials, and exhibits.
• Draft routine correspondence and legal forms for attorney review.
• Process mail, courier deliveries, and service of legal documents.
• Enter attorney time and assist with client invoicing and billing materials.
• Provide support during trials, hearings, and settlement conferences.

Job Requirements

• High school diploma or equivalent required; associate's degree preferred.
• Minimum of 5 years of legal secretarial experience, preferably in Family Law.
• Proficiency in Microsoft Office Suite and document management systems.
• Strong typing, proofreading, and document formatting skills.
• Familiarity with court filing procedures and legal terminology.
• Exceptional organizational and time-management abilities.
• Professionalism and discretion in handling sensitive matters.
• Ability to work independently and collaboratively in a team environment.