Landlord-Tenant Legal Administrative Assistant

Overview

• Provide administrative support to the Landlord-Tenant practice group within a litigation department.
• Assist in the preparation and maintenance of legal documents and templates.
• Coordinate meetings, hearings, and appointments for attorneys and clients.
• Manage electronic filing and service of court documents across various jurisdictions.
• Maintain attorney calendars, deadlines, and litigation schedules effectively.
• Support invoicing processes by liaising with accounting, clients, and attorneys.
• Collaborate with clients, court personnel, and other parties involved in litigation.
• Contribute to a succession plan for the team by learning from experienced staff.

Key Responsibilities & Duties

• Perform e-filing of pleadings in state and federal courts in Maryland, DC, and Virginia.
• Prepare and organize legal documents, ensuring accuracy and compliance.
• Coordinate schedules and manage deadlines for litigation activities.
• Provide administrative support during meetings and hearings.
• Communicate effectively with clients and external parties regarding case updates.
• Assist attorneys with document management and litigation software tools.
• Ensure proper handling of confidential information and sensitive documents.
• Adapt to changing priorities and provide proactive solutions.

Job Requirements

• Minimum of 5 years' experience in administrative or secretarial support within a litigation department.
• Proficiency in e-filing pleadings in state and federal courts.
• Bachelor's degree or equivalent professional experience.
• Strong knowledge of legal procedures, terminology, and court rules.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office, particularly Microsoft Word.
• Experience with document management and litigation software preferred.
• Ability to adapt to dynamic work environments and manage multiple priorities.