Legal Administrative Assistant

Overview

• Support attorneys with administrative tasks, document management, and scheduling in a hybrid role combining office management and receptionist duties.
• Coordinate client communications, court filings, and case file organization to ensure smooth litigation processes.
• Maintain office operations, including supply management, event coordination, and ensuring a welcoming environment for visitors.
• Provide professional front desk services, answering calls and managing visitor check-ins with courtesy and efficiency.
• Collaborate with attorneys to manage calendars, deadlines, and bar memberships effectively.
• Ensure compliance with legal procedures and court rules across multiple jurisdictions.
• Contribute to a dynamic and fast-paced litigation environment with a proactive and detail-oriented approach.

Key Responsibilities & Duties

• Draft and proofread legal documents, including pleadings and correspondence, ensuring accuracy and adherence to legal standards.
• Manage case files, organizing discovery materials and maintaining accessibility for attorneys.
• Coordinate with clients, court personnel, and other parties to facilitate litigation processes.
• Handle electronic filing and service of court documents in Maryland, DC, and Virginia.
• Schedule and coordinate meetings, depositions, hearings, and other appointments, assisting with preparation.
• Maintain attorney calendars, deadlines, expense reports, and bar memberships.
• Provide front desk services, answering calls and managing visitor interactions professionally.
• Oversee office operations, including supply management, event coordination, and maintaining common areas.

Job Requirements

• 5+ years of administrative support experience in a commercial litigation environment.
• Bachelor's degree or equivalent professional experience preferred.
• Proficiency in Microsoft Office, document management systems, and litigation software.
• Knowledge of legal procedures, terminology, and court rules in Maryland, DC, and Virginia.
• Strong verbal and written communication skills, with a client-focused approach.
• Ability to adapt to changing priorities and work in a fast-paced environment.
• Experience with e-filing in state and federal courts.
• Detail-oriented and proactive, with problem-solving and critical-thinking abilities.