Office Coordinator

Overview

• Act as the central figure ensuring smooth office operations and fostering a productive environment.
• Coordinate administrative and facility needs to enhance organizational efficiency and collaboration.
• Manage office supplies, vendor relations, and scheduling to support team success.
• Assist with correspondence, document preparation, and courier requests with precision and confidentiality.
• Support event planning, catering arrangements, and conference area maintenance for professional gatherings.
• Collaborate with building services and security to ensure a welcoming and secure environment.
• Contribute to special projects and initiatives, enhancing operational effectiveness and team success.
• Maintain adherence to organizational policies and uphold confidentiality in all tasks.

Key Responsibilities & Duties

• Coordinate facility repairs and liaise with vendors to ensure timely resolutions.
• Manage meeting schedules, conference space allocations, and videoconference setups effectively.
• Oversee inventory and procurement of office, kitchen, and custodial supplies.
• Handle incoming and outgoing mail, packages, and correspondence with accuracy.
• Plan menus and coordinate catering services for meetings and events.
• Assist with offsite records management and maintain organized file systems.
• Support reception duties, including call management and visitor assistance.
• Collaborate on special projects and administrative tasks as assigned by leadership.

Job Requirements

• Bachelor of Arts degree required, with 2-4 years of office coordination experience preferred.
• Proficiency in Microsoft Office Suite and space management tools essential.
• Strong organizational skills and attention to detail for high-quality results.
• Ability to maintain confidentiality and adhere to organizational policies.
• Excellent communication skills for effective interaction with teams and stakeholders.
• Experience in law firm or hospitality settings highly preferred.
• Flexibility to manage shifting priorities and adapt to dynamic work environments.
• Availability to work on-site Monday through Friday, 9:00 a.m. – 6:00 p.m.