Senior Project Coordinator

Overview

• Lead administrative functions for construction projects, ensuring compliance and accuracy throughout the project lifecycle.
• Collaborate with project managers and subcontractors to streamline processes and resolve discrepancies.
• Supervise and mentor project coordinators, fostering professional growth and maintaining high standards.
• Oversee office operations, including vendor management and facility logistics.
• Ensure compliance with statutory requirements and manage contract administration workflows.
• Utilize ERP systems for project setup and data management, ensuring accuracy and completeness.
• Coordinate logistics for company events, including travel arrangements and venue scheduling.
• Maintain professional relationships with building management and oversee office maintenance requests.

Key Responsibilities & Duties

• Administer project setup and lifecycle management using Trimble Viewpoint Vista and Procore systems.
• Manage subcontract workflows, ensuring compliance with insurance and contract requirements.
• Prepare and file Notices of Commencement, maintaining compliance with statutory requirements.
• Supervise project coordinators, providing guidance and quality reviews of administrative processes.
• Develop and improve standard operating procedures for project coordination workflows.
• Oversee office operations, including supply procurement and vendor relationship management.
• Coordinate logistics for company events, ensuring smooth execution and hospitality.
• Act as liaison with building management for facility matters and lease compliance.

Job Requirements

• Bachelor’s degree in Business Administration, Construction Management, or related field preferred.
• 8-15 years of experience in construction project coordination or administration.
• Proficiency in Trimble Viewpoint Vista and Procore ERP systems.
• Strong knowledge of subcontract administration and owner contract management.
• Experience supervising or mentoring direct reports in administrative roles.
• Exceptional attention to detail and document accuracy in contract administration.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Familiarity with lien law compliance and statutory filing requirements across states.