Receptionist

Overview

• Serve as the first point of contact for visitors, clients, and vendors in a professional office environment.
• Provide administrative support to attorneys, management, and various departments, ensuring smooth daily operations.
• Handle incoming calls, manage conference room bookings, and coordinate visitor schedules with precision.
• Maintain confidentiality of sensitive client and firm matters while fostering a welcoming atmosphere.
• Support the Facilities & Operations Department with administrative tasks and operational coordination.
• Ensure technical proficiency in Microsoft Suite, Outlook, and Excel to perform daily responsibilities effectively.
• Collaborate with team members to prioritize tasks and adapt to dynamic office needs.
• Contribute to the firm's client-focused culture by delivering exceptional service and professionalism.

Key Responsibilities & Duties

• Greet and direct visitors, clients, and vendors to appropriate personnel or locations within the firm.
• Manage incoming calls, ensuring accurate routing and prompt responses to inquiries.
• Coordinate conference room bookings and visitor schedules, maintaining organized records.
• Provide administrative assistance to attorneys and management, including document preparation and scheduling.
• Maintain confidentiality in handling sensitive client and firm information.
• Support operational tasks within the Facilities & Operations Department, ensuring smooth workflow.
• Utilize Microsoft Suite, Outlook, and Excel for efficient task management and communication.
• Adapt to dynamic office needs, demonstrating flexibility and prioritization skills.

Job Requirements

• High school diploma or GED equivalent required; additional certifications in administration are a plus.
• Minimum of 3 years of receptionist or administrative experience in a law firm or corporate environment.
• Proficiency in Microsoft Suite, Outlook, and Excel for daily operations and communication.
• Strong administrative skills with the ability to multi-task and prioritize effectively.
• Professional and mature demeanor with a friendly and welcoming personality.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Experience in managing visitor schedules and conference room bookings efficiently.
• Flexibility with work schedules to adapt to office needs.