Office Assistant

Overview

• Provide comprehensive administrative support to ensure smooth office operations and maintain a professional environment.
• Greet clients and visitors, ensuring a welcoming and professional front desk experience.
• Manage incoming and outgoing mail, packages, and courier services efficiently.
• Maintain inventory and coordinate ordering of office, janitorial, and kitchen supplies.
• Perform basic maintenance of office equipment and coordinate third-party services as needed.
• Prepare and maintain conference rooms for meetings and events.
• Organize and archive client files in compliance with firm standards.
• Assist with employee parking arrangements and ID badge procurement.
• Collaborate with executive assistants to support meetings and client needs.

Key Responsibilities & Duties

• Greet and assist clients and visitors at the front desk professionally.
• Process incoming and outgoing mail, packages, and courier services.
• Maintain office supply inventory and coordinate orders and distribution.
• Perform light maintenance tasks and coordinate equipment servicing.
• Prepare conference rooms and assist with meeting arrangements.
• Organize and archive client files, ensuring compliance with standards.
• Scan and distribute paper documents and manage digital archives.
• Assist with employee parking arrangements and ID badge procurement.
• Perform general upkeep of office and café areas.

Job Requirements

• High School Diploma or GED equivalent is required.
• Minimum of 1 year experience in office services or facilities management.
• Proficiency in Microsoft Office Suite is essential.
• Strong verbal and written communication skills are required.
• Ability to multitask and work independently or in a team environment.
• Experience in a deadline-driven environment with attention to detail.
• Professional appearance and demeanor for client interactions.
• Capacity to adapt communication style to diverse audiences.
• On-site work is required at the designated office location.