Executive Assistant

Overview

• Provide high-level administrative support to executive leadership, ensuring efficient operations and effective communication across the organization.
• Coordinate travel arrangements, meeting logistics, and event planning with precision and professionalism.
• Handle correspondence, presentations, and special projects, maintaining confidentiality and attention to detail.
• Serve as a primary point of contact for internal and external stakeholders, fostering strong relationships.
• Support the Executive Secretary-Treasurer in daily operations, ensuring seamless workflow and prioritization of tasks.
• Maintain a professional demeanor while managing multiple priorities in a fast-paced environment.
• Opportunity for career development and advancement within the executive support team.
• Contract position offering a dynamic and engaging work environment.

Key Responsibilities & Duties

• Manage executive schedules, communications, and administrative tasks with efficiency and discretion.
• Coordinate complex travel arrangements and ensure seamless logistics for meetings and events.
• Prepare and edit correspondence, reports, and presentations with accuracy and professionalism.
• Assist in the planning and execution of special projects and initiatives.
• Handle incoming communications, triaging inquiries and prioritizing responses effectively.
• Collaborate with internal teams and external partners to ensure smooth operations.
• Provide hospitality and logistical support during meetings and events.
• Maintain organized records and documentation for executive functions.

Job Requirements

• Minimum of 3 years of experience as an executive assistant in a dynamic environment.
• High School Diploma or GED required; college degree preferred.
• Proficiency in Microsoft Office Suite, including Outlook, PowerPoint, and OneNote.
• Exceptional communication skills, both written and verbal, with attention to detail.
• Ability to manage multiple tasks and deadlines independently and efficiently.
• Professional demeanor and appearance suitable for executive-level interactions.
• Clean driving record required for transportation-related responsibilities.
• Flexibility and adaptability to support evolving business needs.