Production Assistant

Overview

• The Production Assistant role supports daily operations through scanning, printing, and assembling exhibits and transcripts.
• Ensure adherence to productivity goals, quality control standards, and customer requirements.
• Collaborate with team members to maintain operational efficiency and meet deadlines.
• Operate and maintain equipment such as scanners, copiers, and bindery tools.
• Assist in packaging and shipping materials, coordinating with courier services.
• Perform data entry tasks to update production steps and records accurately.
• Support organizational goals by ensuring confidentiality and compliance with regulations.
• Contribute to maintaining a clean and organized production environment.

Key Responsibilities & Duties

• Verify job instructions for accuracy, including exhibits, case details, and priority status.
• Duplicate and archive media files such as CDs, DVDs, and USBs.
• Scan and upload exhibits, ensuring proper file naming and repository updates.
• Print, tab, and assemble exhibits and transcripts for shipment.
• Prepare and coordinate shipping labels and courier arrangements.
• Assist in training new employees and cross-training team members.
• Ensure compliance with HIPAA regulations and confidentiality standards.
• Perform data entry tasks to document production processes accurately.

Job Requirements

• Associate of Arts (AA) degree or equivalent educational background required.
• Minimum of 2 years of experience in administrative or legal support roles.
• Proficiency in general computer applications such as Microsoft Office and Adobe Acrobat.
• Strong organizational skills and attention to detail.
• Ability to work under pressure and meet strict deadlines.
• Familiarity with subpoenas, depositions, and affidavits is advantageous.
• Experience in multi-function, multi-geography environments preferred.
• Flexible schedule with availability for occasional overtime.