Executive Assistant

Overview

• Provide high-quality executive support to senior leadership in a dynamic environment.
• Coordinate meetings, events, and administrative processes to ensure operational efficiency.
• Prepare presentations, reports, and materials for leadership engagements and team priorities.
• Manage complex calendars, travel arrangements, and expense reporting for designated leaders.
• Facilitate communication and coordination across teams and stakeholders.
• Contribute to process improvements and administrative efficiencies across the team.
• Exercise discretion and sound judgment when handling sensitive information.
• Support special projects and initiatives as assigned.

Key Responsibilities & Duties

• Manage scheduling, logistics, and travel arrangements for senior leadership.
• Coordinate internal and external meetings, including agenda development and follow-up activities.
• Prepare administrative materials, presentations, and reports for leadership engagements.
• Support team retreats, workshops, and special events with logistical coordination.
• Assist with expense reports, invoice processing, and consultant agreements.
• Facilitate communication across teams and track action items to support priorities.
• Maintain team records and information within organizational systems.
• Build strong relationships with stakeholders and contribute to process improvements.

Job Requirements

• Bachelor’s degree required, preferably in a related field.
• Minimum of 5 years of relevant experience in executive support roles.
• Strong written and verbal communication skills.
• Exceptional organizational and project management abilities.
• Proven ability to perform in a fast-paced, dynamic environment.
• Proficiency in managing complex schedules and administrative processes.
• Experience with financial coordination and consultant agreements.
• Ability to handle confidential information with discretion and professionalism.