Office Manager

Overview

• Lead office operations for a dynamic accounting firm, ensuring seamless administrative and executive support.
• Manage calendars, client correspondence, and conference room setups, maintaining a professional front office presence.
• Coordinate onboarding processes, equipment handling, and supply management for efficient office functionality.
• Support three executives with scheduling, email management, and administrative tasks.
• Utilize QuickBooks and Lacerte systems to streamline accounting and administrative processes.
• Ensure compliance with firm policies and maintain a positive work environment under pressure.
• Collaborate with a team of admins to achieve organizational goals effectively.
• Work onsite in a full-time capacity, adhering to a structured schedule without overtime.

Key Responsibilities & Duties

• Oversee daily office operations, ensuring smooth administrative workflows and client interactions.
• Set up conference rooms and greet clients, maintaining a welcoming office environment.
• Handle onboarding procedures, equipment setup, and supply inventory management.
• Assist executives with scheduling, email correspondence, and administrative support tasks.
• Utilize QuickBooks and Lacerte systems for accounting-related administrative tasks.
• Perform secretarial duties, including document preparation and client communication.
• Collaborate with HR for new hire setups and compliance with firm policies.
• Maintain a positive attitude and adaptability in a fast-paced environment.

Job Requirements

• Bachelor of Science in Business Administration or equivalent educational background.
• Minimum of 4 years of office management experience, preferably in an accounting firm.
• Proficiency in QuickBooks and Lacerte systems is highly desirable.
• Exceptional organizational skills and attention to detail for managing administrative tasks.
• Strong computer skills, including proficiency in Microsoft Excel and office software.
• Ability to work onsite full-time, adhering to a structured schedule.
• Excellent communication skills, both written and verbal, in English.
• Capability to handle pressure and maintain a positive demeanor.