Administrative Assistant

Overview

• Provide essential administrative support in a dynamic office environment, ensuring smooth operations and effective communication.
• Assist with data entry, calendar management, and scheduling to maintain organized workflows.
• Handle phone calls and customer inquiries professionally, delivering excellent service and support.
• Perform filing and document management tasks to ensure accurate record-keeping.
• Utilize Microsoft Excel and Word to create, edit, and manage documents effectively.
• Collaborate with team members to address office needs and contribute to a positive work environment.
• Adapt to a fast-paced setting, interacting with diverse individuals, including blue-collar workers.
• Work onsite during standard business hours, ensuring availability and responsiveness.

Key Responsibilities & Duties

• Perform accurate data entry tasks to maintain updated and organized records.
• Manage calendars and schedules, coordinating meetings and appointments efficiently.
• Answer and direct phone calls, providing courteous and helpful responses to inquiries.
• Organize and file documents systematically to ensure easy retrieval and compliance.
• Create and edit spreadsheets and documents using Microsoft Excel and Word.
• Assist in customer service tasks, addressing concerns and providing solutions promptly.
• Collaborate with team members to support office operations and resolve issues.
• Adapt to interactions with diverse individuals, maintaining professionalism and composure.

Job Requirements

• Associate of Arts (AA) degree or equivalent educational background required.
• Minimum of 1 year of office experience; 3 years preferred for enhanced proficiency.
• Proficiency in Microsoft Excel and Word for document and spreadsheet management.
• Strong attention to detail and organizational skills for accurate record-keeping.
• Ability to handle interactions with diverse individuals, including blue-collar workers.
• Effective communication skills for managing phone calls and customer inquiries.
• Availability for onsite work during standard business hours.
• Adaptability to a fast-paced environment and collaborative team setting.