Event Coordinator

Overview

• Coordinate and support event planning activities for a dynamic organization.
• Assist in administrative tasks, including drafting schedules and maintaining distribution lists.
• Ensure event spaces are maintained and inventory is managed effectively.
• Provide support in creating event materials such as name badges and program materials.
• Collaborate with hospitality and facilities teams for event space upkeep.
• Assist with event setup, check-in, and on-site tasks as needed.
• Perform additional duties and projects as assigned by management.

Key Responsibilities & Duties

• Draft and distribute monthly event schedules, maintaining distribution lists.
• Submit daily vendor lists to ensure building access for approved vendors.
• Monitor perishable items and reorder supplies as needed.
• Coordinate with teams to maintain event spaces and ensure cleanliness.
• Support the creation of event collateral, including badges and program materials.
• Assist with event setup, including name badge lists and check-in processes.
• Provide administrative support to senior managers and directors.
• Perform other tasks and projects as assigned by management.

Job Requirements

• Bachelor of Arts (BA) degree required.
• 1-2 years of experience in event coordination or related field preferred.
• Experience with Cvent is a plus but not mandatory.
• Strong organizational and multitasking skills essential.
• Ability to work on-site during standard business hours.
• Excellent communication skills for vendor and team coordination.
• Proficiency in managing event materials and inventory.
• Ability to adapt and perform additional tasks as needed.