Executive Assistant – C-Suite

Overview

• Provide high-level executive support to C-suite leadership during a temporary contract period.
• Manage executive calendars, coordinate meetings, and organize events with precision and confidentiality.
• Handle travel arrangements, including booking, itinerary planning, and expense reconciliation.
• Ensure seamless communication with internal and external stakeholders, maintaining professionalism at all times.
• Track and report on projects, providing updates and ensuring deadlines are met.
• Work on-site to support corporate operations and senior leadership effectively.
• Utilize tools such as Google Calendar, Concur, Coupa, Gmail, and Outlook for efficient task management.
• Maintain high confidentiality and professionalism in all aspects of the role.

Key Responsibilities & Duties

• Coordinate and manage executive schedules, ensuring optimal time management and prioritization.
• Plan and execute meetings and events, handling logistics and attendee communication.
• Arrange travel plans, including transportation, accommodation, and itinerary creation.
• Prepare and reconcile expense reports using tools such as Concur and Coupa.
• Handle confidential documents and sensitive information with discretion and integrity.
• Facilitate communication between executives and stakeholders, ensuring clarity and professionalism.
• Track project progress, compile reports, and provide updates to senior leadership.
• Support corporate operations by performing administrative tasks and coordinating activities.

Job Requirements

• Minimum of 4 years of experience in executive support roles, with 7 years preferred.
• High School Diploma or GED required; additional certifications are advantageous.
• Proficiency in Google Calendar, Concur, Coupa, Gmail, and Outlook for task management.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent communication skills, both written and verbal, for stakeholder interaction.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Experience in travel planning, event coordination, and expense reconciliation.
• Capability to work on-site and adapt to dynamic corporate environments.