Office Assistant

Overview

• Provide essential front desk support and assist with day-to-day office operations.
• Coordinate with property management and vendors for service arrangements.
• Manage office supplies, including ordering and securing inventory.
• Handle mail distribution and ensure secure handling of correspondence.
• Assist in setting up meetings, including arranging meals and catering services.
• Maintain office machines and ensure their operational readiness.
• Manage inbox requests and provide timely responses to inquiries.
• Ensure common areas are well-maintained and stocked with necessary supplies.
• Support administrative tasks to enhance office efficiency and professionalism.

Key Responsibilities & Duties

• Greet visitors and provide professional front desk assistance.
• Coordinate with vendors and property management for service needs.
• Order, secure, and manage office supplies inventory.
• Distribute mail and ensure secure handling of correspondence.
• Set up meetings, including arranging catering and meal services.
• Maintain and troubleshoot office machines for optimal functionality.
• Respond to inbox requests and inquiries promptly and professionally.
• Ensure common areas are organized and stocked with necessary items.
• Assist in administrative tasks to support office operations.

Job Requirements

• High School Diploma or GED equivalent is required.
• Minimum of one year of experience in office services or facilities management.
• Proficiency in Microsoft Office Suite is essential.
• Strong verbal and written communication skills are required.
• Ability to multitask effectively in a deadline-driven environment.
• Professional appearance and demeanor for client interactions.
• Capacity to work independently or collaboratively within a team.
• On-site work at designated office locations is mandatory.
• Attention to detail and adaptability to diverse audience communication styles.