Payroll Manager

Overview

• Lead payroll operations for a dynamic organization, ensuring accurate and timely employee payments while maintaining compliance with payroll regulations.
• Oversee payroll systems and processes, driving innovation and efficiency in payroll management and administration.
• Collaborate with People Operations and Finance teams to optimize payroll-related functions and ensure seamless integration.
• Develop and implement payroll policies and procedures, ensuring strong internal controls and confidentiality of employee data.
• Provide leadership and training to payroll staff, fostering professional growth and high-performance standards.
• Stay informed of legislative and regulatory changes affecting payroll practices, ensuring compliance at all levels.
• Analyze payroll metrics and reports, providing insights to management for strategic decision-making.
• Support audits and inquiries related to payroll, ensuring accuracy and compliance with regulations.

Key Responsibilities & Duties

• Manage bi-weekly, multi-state payroll processes for a large employee base, ensuring accuracy and timeliness.
• Oversee payroll tax registrations, filings, payments, and reconciliations, ensuring compliance with applicable laws.
• Maintain payroll systems, ensuring data integrity, security, and confidentiality while identifying opportunities for automation.
• Reconcile payroll-related general ledger accounts and prepare journal entries for financial close activities.
• Train and develop payroll staff, establishing performance goals and ensuring high levels of customer service.
• Coordinate year-end payroll activities, including W-2 preparation and distribution.
• Collaborate with internal teams and external vendors to resolve payroll-related matters efficiently.
• Support budgeting and forecasting activities related to payroll expenses and workforce costs.

Job Requirements

• High School Diploma or GED with 8+ years of progressive payroll experience.
• 3+ years of multi-state payroll management and leadership experience.
• Proficiency in payroll systems like Rippling, ADP, and ERP platforms such as NetSuite or Sage Intacct.
• Advanced knowledge of payroll laws, tax regulations, and compliance standards.
• Strong analytical and problem-solving skills with advanced proficiency in Microsoft Excel.
• Ability to manage confidential information with discretion and maintain high attention to detail.
• Preferred certifications: SHRM-CP, Certified Payroll Professional (CPP).
• Ability to travel and work on-site as needed to meet business requirements.