Executive Assistant

Overview

• Provide executive-level administrative support to the Chief Compliance Officer, ensuring seamless operations in a dynamic environment.
• Coordinate schedules, meetings, and communications, acting as a liaison between internal and external stakeholders.
• Maintain confidentiality and professionalism while managing sensitive information and correspondence.
• Thrive in a fast-paced, front-office environment, demonstrating adaptability and efficiency.
• Support trading floor operations with administrative expertise, ensuring compliance and operational excellence.
• Enhance executive productivity through proactive problem-solving and organizational skills.
• Collaborate with cross-functional teams to facilitate strategic initiatives and projects.
• French-speaking proficiency is advantageous but not mandatory for this role.

Key Responsibilities & Duties

• Manage complex calendars, scheduling meetings and appointments for the Chief Compliance Officer.
• Prepare and edit correspondence, reports, and presentations with high attention to detail.
• Coordinate travel arrangements, including booking flights, accommodations, and itineraries.
• Act as the primary point of contact for internal and external communications.
• Handle expense reporting and budget tracking for the compliance department.
• Support compliance-related projects and initiatives with administrative expertise.
• Ensure adherence to company policies and procedures in all administrative tasks.
• Provide assistance during audits and compliance reviews as required.

Job Requirements

• Bachelor of Arts degree required, with a focus on business or related fields preferred.
• Minimum 10 years of experience as an Executive Assistant supporting MD-level or C-suite executives.
• Experience in front-office or trading floor environments, demonstrating adaptability and efficiency.
• Exceptional organizational skills and attention to detail in managing complex tasks.
• Proficiency in Microsoft Office Suite and other relevant software tools.
• Strong communication skills, both written and verbal, with a polished and professional demeanor.
• Ability to handle sensitive information with discretion and confidentiality.
• French language skills are a plus but not mandatory for this role.