Legal Billing And Collections Coordinator

Overview

• Coordinate and oversee billing and collections processes within a dynamic legal environment, ensuring accuracy and compliance with financial standards.
• Collaborate with attorneys and staff to manage unbilled time, costs, and accounts receivable effectively.
• Analyze and interpret client billing agreements to optimize revenue collection and streamline operations.
• Utilize advanced electronic billing systems to enhance operational efficiency and accuracy.
• Act as a primary contact for client inquiries, ensuring timely and professional resolution of billing issues.
• Maintain meticulous records of billing and collection activities for reporting and compliance purposes.
• Support organizational initiatives by aligning billing processes with sustainability and electronic filing standards.
• Train team members on billing software functionalities and best practices to ensure operational excellence.

Key Responsibilities & Duties

• Monitor and manage billing and collection activities, ensuring timely and accurate financial records.
• Respond to attorney inquiries regarding billing and payment history, providing actionable insights.
• Identify and reconcile invoice discrepancies, ensuring compliance with financial standards.
• Prepare and distribute monthly client account statements, addressing related inquiries promptly.
• Assist with client inquiries via hotline and email, ensuring efficient resolution of concerns.
• Meet critical deadlines for month-end and year-end financial reporting requirements.
• Document and analyze client-specific billing agreements to enhance operational effectiveness.
• Cross-train with team members to ensure seamless operations during peak periods.

Job Requirements

• High school diploma or GED required; advanced education or certifications preferred.
• Minimum of 4 years of experience in legal billing and collections; 5 years preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with electronic billing systems such as TyMetrix or Serengeti.
• Strong organizational skills with the ability to prioritize tasks and manage deadlines effectively.
• Attention to detail and commitment to accuracy in financial operations.
• Ability to work independently and collaboratively within a team-oriented environment.
• Familiarity with electronic filing processes and sustainability practices in professional settings.