Office Manager

Overview

• Manage office operations, facilities, and vendor relationships to ensure seamless functionality and professional standards.
• Lead and coach the administrative team, fostering collaboration and efficiency in a dynamic environment.
• Develop and maintain standard operating procedures for administrative and office processes.
• Coordinate with cross-functional teams to support onboarding and organizational initiatives.
• Oversee budget management, expense tracking, and cost optimization for office operations.
• Plan and execute Pittsburgh-based events, ensuring detailed documentation for future reference.
• Collaborate with technology specialists to troubleshoot and maintain office equipment and systems.
• Support emergency procedures, safety protocols, and business continuity planning.

Key Responsibilities & Duties

• Supervise and mentor the Pittsburgh administrative team, ensuring alignment with organizational goals.
• Coordinate office maintenance, repairs, and workspace planning to maintain a professional environment.
• Manage vendor relationships to enhance service levels and operational efficiency.
• Troubleshoot and coordinate solutions for videoconferencing and computer equipment issues.
• Develop and execute Pittsburgh-based events, ensuring successful outcomes and process improvement.
• Collaborate with the Director of Operations on firmwide initiatives and operational strategies.
• Ensure consistent application of office policies and procedures across the firm.
• Administer building access, visitor management, and security systems effectively.

Job Requirements

• Bachelor of Science (BS) degree required, with a focus on relevant fields.
• Minimum of 6 years of experience in office management or related roles.
• Preferred 8 years of experience in administrative leadership or facilities management.
• Proven ability to manage teams and coordinate cross-functional initiatives effectively.
• Strong organizational and multitasking skills in a fast-paced environment.
• Experience with vendor management and budget oversight for office operations.
• Proficiency in troubleshooting office equipment and coordinating technical solutions.
• Excellent communication and interpersonal skills to collaborate with diverse teams.