Legal Administrator

Overview

• Support legal operations by managing case files, providing client assistance, and maintaining accurate records.
• Perform receptionist duties, including answering calls, routing messages, and liaising between attorneys and clients.
• Utilize databases for data entry, searches, and retrieval of case-related information.
• Assist attorneys by accessing court records and providing case-related information.
• Handle document management tasks such as copying, scanning, and distributing materials.
• Provide general information to clients, families, vendors, and staff as needed.
• Ensure mail sorting and distribution is completed efficiently and accurately.
• Collaborate with team members to support legal processes and maintain operational efficiency.

Key Responsibilities & Duties

• Provide reception coverage, including answering phones and routing calls to legal staff.
• Record case information using manual or electronic systems for accurate documentation.
• Enter and retrieve data from various databases to support case management.
• Assist attorneys by accessing court records and providing relevant case information.
• Create and maintain case files, ensuring all documents are properly organized.
• Sort and distribute mail to appropriate recipients within the organization.
• Perform clerical tasks such as copying, scanning, and collating documents.
• Act as a liaison between attorneys and clients, facilitating communication and information exchange.

Job Requirements

• High school diploma or GED required; additional qualifications are advantageous.
• Minimum of 2 years of relevant work experience in a legal or administrative role.
• Proficiency in computer skills, including database management and office software.
• Strong interpersonal, communication, and organizational abilities.
• Capability to work independently and collaboratively within a team setting.
• Effective problem-solving and multitasking skills to manage diverse responsibilities.
• Knowledge of NYC public transportation for field-related tasks.
• Flexibility to work in office, courtroom, and other field settings as required.