Administrative Assistant

Overview

• Provide administrative support in a professional services environment, ensuring smooth daily operations and efficient office management.
• Assist with mail handling, document scanning, and distribution tasks to maintain workflow efficiency.
• Coordinate front desk activities, including monitoring access and greeting visitors professionally.
• Manage kitchen and supply areas, ensuring cleanliness and adequate stock levels.
• Collaborate with vendors for office repairs and building maintenance as needed.
• Conduct office walkthroughs to identify and address organizational and maintenance issues.
• Utilize advanced Microsoft Office Suite skills for document creation, processing, and presentation tasks.
• Support a dynamic team environment, contributing to process improvement initiatives.

Key Responsibilities & Duties

• Handle incoming and outgoing mail, packages, and document scanning tasks efficiently.
• Create labels, nametags, and perform light word processing, printing, and binding tasks.
• Monitor office access, greet guests, and ensure a welcoming environment.
• Order, restock, and organize kitchen and office supplies to maintain functionality.
• Coordinate with vendors for office repairs and building maintenance requirements.
• Conduct regular office walkthroughs to ensure neatness and address organizational needs.
• Utilize advanced computer skills for efficient document management and communication tasks.
• Maintain confidentiality and professionalism in all interactions and tasks.

Job Requirements

• High School Diploma or GED required; Bachelor’s degree preferred.
• Minimum of three years of administrative experience, preferably in a professional services firm.
• Proficiency in Microsoft Office Suite at an advanced level is essential.
• Experience with PeopleSoft Financials is preferred.
• Strong organizational skills and attention to detail for efficient multitasking.
• Excellent written and oral communication skills, including superior grammar and punctuation.
• Ability to manage confidential information with discretion and professionalism.
• Team-oriented mindset with a willingness to assist as needed.