Receptionist

Overview

• Provide professional reception services in a dynamic and fast-paced office environment.
• Assist with office relocation processes, including organizing files and learning new systems.
• Support daily operations such as greeting guests and managing guest check-in systems.
• Handle administrative tasks including answering phones and managing mail merges.
• Maintain office supplies inventory and ensure kitchen and common areas are stocked.
• Coordinate client lunches, catering arrangements, and cleanup activities.
• Collaborate with team members to ensure smooth office operations and provide exceptional service.
• Work on-site in a professional and polished manner, adhering to company standards.

Key Responsibilities & Duties

• Answer and direct phone calls efficiently while maintaining a professional demeanor.
• Greet and assist guests, ensuring a positive and welcoming experience.
• Manage guest check-in systems and issue visitor passes as required.
• Take inventory of office supplies and coordinate restocking as needed.
• Organize and oversee client lunch setups and catering arrangements.
• Assist with small projects, including mail merges and expense management tasks.
• Support the office relocation process, including learning new systems and organizing files.
• Maintain a proactive attitude, ensuring all tasks are completed efficiently and professionally.

Job Requirements

• Bachelor of Arts (BA) degree preferred but not mandatory with relevant experience.
• Minimum of 3 years of professional reception or administrative experience.
• Proven ability to manage multiple tasks and maintain a polished demeanor.
• Experience with guest check-in systems and administrative software is advantageous.
• Strong organizational skills and attention to detail in managing office operations.
• Ability to work on-site in a fast-paced environment and adapt to changes.
• Proactive and professional attitude, willing to assist with various tasks as needed.
• Excellent communication and interpersonal skills to interact effectively with guests and team members.