Administrative Coordinator/Assistant

Administrative Coordinator/Assistant Overview

• The Administrative Coordinator/Assistant will provide critical support to the Executive Administrative Assistant, ensuring seamless operations and effective coordination.
• This contract role offers a flexible schedule and hybrid work environment, with potential for full-time transition.
• Ideal for a detail-oriented professional who thrives in fast-paced, high-expectation environments.
• The role involves handling confidential information with discretion and professionalism.
• Opportunity to work closely with senior leadership and contribute to organizational success.
• Gain experience in event coordination, travel logistics, and executive-level administrative support.
• Enhance skills in Microsoft Office Suite and internal communication management.
• Contribute to the coordination of high-priority initiatives and special projects.

Administrative Coordinator/Assistant Key Responsibilities & Duties

• Provide administrative support to the Executive Assistant, including calendar management and meeting coordination.
• Assist in preparing presentations, reports, and internal documents using Microsoft Office Suite.
• Coordinate logistics for meetings, including agendas, materials, and follow-ups.
• Support travel arrangements, including domestic and international logistics and visa documentation.
• Maintain organized filing systems for executive materials and records.
• Assist with expense report preparation and submission.
• Support internal and external event coordination and special projects.
• Draft and distribute internal communications and track meeting action items.

Administrative Coordinator/Assistant Job Requirements

• High School Diploma or GED required; additional qualifications are a plus.
• 2–5+ years of experience in administrative or executive support roles.
• Proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Teams.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Experience in event coordination and travel logistics is preferred.
• Ability to handle sensitive information with discretion and professionalism.
• Proactive, adaptable, and solutions-oriented mindset to meet dynamic organizational needs.