Administrative Assistant

Administrative Assistant Overview

• The Administrative Assistant will support the law school department in an onsite, temporary capacity, ensuring smooth operations and excellent service delivery.
• Act as the first point of contact at the dean's suite, addressing inquiries and providing assistance to visitors and staff.
• Manage appointment scheduling and maintain organized records for departmental activities and events.
• Handle donation processing, including receiving, recording, and depositing contributions accurately and efficiently.
• Coordinate with students to prepare and distribute thank-you notes for scholarship practices.
• Utilize Microsoft Outlook, Word, and Excel to manage correspondence, documentation, and data entry tasks.
• Ensure professional phone etiquette and effective communication with internal and external stakeholders.
• Contribute to a positive and collaborative work environment within the department.

Administrative Assistant Key Responsibilities & Duties

• Serve as the primary point of contact at the dean's suite, addressing inquiries and providing support.
• Schedule and coordinate appointments, meetings, and events for the department.
• Process and manage donations, ensuring accurate recording and secure handling of funds.
• Collaborate with students to create and distribute thank-you notes for scholarships.
• Maintain organized records and documentation for departmental operations and activities.
• Utilize Microsoft Office tools for correspondence, data entry, and reporting tasks.
• Ensure professional and courteous communication via phone and email.
• Support the department's administrative needs to ensure efficient daily operations.

Administrative Assistant Job Requirements

• Bachelor of Arts (BA) degree required, preferably in a related field.
• Minimum of 3 years of administrative experience, preferably in higher education or alumni relations.
• Proficiency in Microsoft Outlook, Word, and Excel for correspondence and data management.
• Strong organizational skills and attention to detail for managing records and schedules.
• Excellent communication skills, including professional phone etiquette and email correspondence.
• Ability to work onsite during standard business hours (9 AM – 5 PM).
• Experience in donation processing and handling preferred.
• Ability to collaborate effectively with students and staff in a professional setting.