Operations Administrator

Operations Administrator Overview

• The Operations Administrator will support the Exhibits and Sponsorships team in planning and executing conferences and events.
• Assist with exhibitor and sponsor management, ensuring seamless event coordination and execution.
• Work with a mission-driven organization, gaining exposure to defense technologies and career growth opportunities.
• Collaborate with internal teams and external stakeholders to ensure successful event outcomes.
• Utilize the A2Z event management platform to manage event logistics and data effectively.
• Hybrid work schedule with occasional travel for events, providing flexibility and dynamic work experiences.
• Engage in a fast-paced environment, contributing to cutting-edge defense-related initiatives.

Operations Administrator Key Responsibilities & Duties

• Provide administrative support for multiple conferences, exhibitions, and sponsorship programs simultaneously.
• Coordinate exhibitor and sponsor communications, ensuring timely responses and accurate information dissemination.
• Manage exhibitor and sponsor data within association databases, maintaining accuracy and completeness.
• Assist with exhibit booth sales, sponsorship fulfillment, and exhibitor registration processes.
• Collaborate with meeting planners and internal teams to align event logistics with overall planning.
• Support pre-event logistics, including signage, vendor coordination, and exhibitor communications.
• Maintain event files and assist with post-event reporting and analysis to improve future events.
• Serve as a liaison between exhibitors, sponsors, vendors, and internal staff throughout the event lifecycle.

Operations Administrator Job Requirements

• Minimum of 2 years of experience in event planning or related fields; 4 years preferred.
• Proficiency with the A2Z event management platform is strongly preferred.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills for effective stakeholder engagement.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Ability to work independently while collaborating effectively with a small team.
• Experience with exhibit booth sales, sponsorship administration, or exhibitor services is a plus.