Office Coordinator

Office Coordinator Overview

• The Office Coordinator will oversee daily operations and provide critical support to the Technology Group.
• Coordinate office management tasks, ensuring a clean and functional workplace environment.
• Support employee experience through proactive problem-solving and responsiveness to workplace needs.
• Plan and execute team events, outings, and a major corporate event annually.
• Provide executive support to the Chief Technology Officer, managing schedules and priorities.
• Collaborate with vendors and external parties to ensure seamless event logistics and operations.
• Work in a hybrid environment, balancing onsite and remote responsibilities effectively.
• Enhance workplace experience through creativity and innovation in event planning and office management.

Office Coordinator Key Responsibilities & Duties

• Manage office supplies, inventory, and purchasing to maintain operational efficiency.
• Coordinate weekly team lunches and ensure a supportive work environment.
• Organize internal meetings and team events every two months.
• Plan and execute an annual corporate event for approximately 70 attendees.
• Manage the CTO’s calendar, scheduling, and meeting logistics.
• Act as gatekeeper for the CTO’s time and priorities, ensuring effective communication.
• Oversee visitor experience and logistics for CTO-related meetings.
• Provide cross-functional operational support to the Technology Group.

Office Coordinator Job Requirements

• Bachelor’s degree in a relevant field is required.
• Minimum of 2 years of experience in administrative support, office operations, or event coordination.
• Strong organizational and time-management skills with attention to detail.
• Proficiency in calendar management and standard office software.
• Ability to prioritize tasks in a fast-paced environment and anticipate needs.
• Excellent communication and interpersonal skills to engage with diverse stakeholders.
• Comfortable working in a technology-focused environment, eager to learn new platforms.
• Creative and proactive in planning team events and enhancing workplace experience.