Administrative Assistant And Workplace Coordinator

Administrative Assistant and Workplace Coordinator Overview

• The Administrative Assistant and Workplace Coordinator role offers an exciting opportunity to manage office operations and support leadership teams effectively.
• This position is based onsite, ensuring a hands-on approach to workplace coordination and administrative tasks.
• Collaborate with senior leadership and multiple departments to streamline office operations and enhance productivity.
• Coordinate travel arrangements, event planning, and inventory management to maintain a well-organized office environment.
• Provide exceptional customer service to internal and external stakeholders, ensuring seamless communication and support.
• Manage invoicing, expenses, and vendor relations to optimize operational efficiency.
• Maintain office security and property management liaison responsibilities to ensure a safe and secure workplace.
• Support internal messaging, meeting coordination, and documentation management to facilitate effective communication.

Administrative Assistant and Workplace Coordinator Key Responsibilities & Duties

• Provide operational and logistical support to the office, ensuring smooth day-to-day operations.
• Serve as the first point of contact for internal and external parties, delivering exceptional service.
• Organize travel needs and prepare detailed itineraries using travel management platforms.
• Plan and coordinate events, including office parties, meetings, and volunteer initiatives.
• Inventory, track, and order office supplies while maintaining a clean and organized workspace.
• Manage invoicing and expenses, including VP-level expense reports, through designated systems.
• Oversee vendor relations and property management tasks, including rent and utilities.
• Control access to the office and maintain security procedures effectively.
• Support meeting coordination, conference room scheduling, and internal communications.

Administrative Assistant and Workplace Coordinator Job Requirements

• High School Diploma or GED required, with a minimum of 3 years of relevant experience.
• Proficiency in Microsoft Office applications; familiarity with Google Suite is advantageous.
• Ability to navigate platforms such as Workday, Coupa, and Egencia effectively.
• Exceptional organizational and problem-solving skills, with a can-do attitude.
• Strong written and verbal communication skills for clear and concise messaging.
• Capability to manage multiple projects simultaneously and meet deadlines.
• Passion for customer service and ability to work with diverse personalities.
• Flexibility to work occasional early mornings, evenings, or weekends as needed.