Coding Retrieval Coordinator

Coding Retrieval Coordinator Overview

• The Coding Retrieval Coordinator is responsible for supporting medical record acquisition for regulatory and compliance initiatives.
• This hybrid role involves office-based tasks, remote work, and field visits to provider locations.
• Engage with healthcare providers and HIM departments to ensure timely medical record retrieval.
• Manage high-volume workflows with precision and adherence to tight deadlines.
• Ensure compliance with CMS RADV medical record documentation requirements.
• Collaborate cross-functionally with internal teams to meet regulatory deadlines.
• Travel to provider sites within the NYC metro area and surrounding regions as needed.
• Maintain HIPAA compliance and secure transmission of PHI during all activities.

Coding Retrieval Coordinator Key Responsibilities & Duties

• Expand and improve medical records acquisition for RADV risk adjustment programs.
• Perform medical record reviews to ensure consistency with clinical documentation specifications.
• Coordinate medical record retrieval efforts for audits and regulatory activities.
• Track retrieval progress and maintain dashboards to monitor compliance.
• Provide detailed updates on audit projects and initiatives to stakeholders.
• Organize and prepare presentations for project status reports.
• Travel to provider sites and hospitals to facilitate medical record acquisition.
• Ensure secure transmission of PHI and adherence to HIPAA regulations.

Coding Retrieval Coordinator Job Requirements

• High school diploma or GED from an accredited institution is required.
• 2-3 years of experience in medical record retrieval or healthcare administration.
• Proficiency in multiple EMR systems such as Epic, eCW, Athena, and Cerner.
• Strong knowledge of CMS RADV requirements and medical record documentation practices.
• Excellent time management, communication, and problem-solving skills.
• Ability to travel within NYC metro area and surrounding regions as necessary.
• Experience with chart requests and retrievals using Risk Adjustment modeling preferred.
• Associate degree or higher from an accredited institution is preferred.