Facilities Coordinator

Facilities Coordinator Overview

• The Facilities Coordinator oversees daily operations related to facilities, office services, and corporate office technology systems.
• Manage mailroom, pantry services, conference room operations, furniture arrangements, and light maintenance tasks.
• Collaborate with IT and Real Estate teams to maintain and support office technology systems.
• Ensure operational readiness of conference room AV, security systems, and emergency communication platforms.
• Coordinate vendor access, site inspections, and budget tracking for office relocations and furniture reconfigurations.
• Support crisis management and business continuity planning, including emergency preparedness training.
• Develop and maintain end-user documentation for facilities-related technology systems.
• Act as a first responder for facilities-related incidents, escalating issues as necessary.
• Provide on-site support for meetings and events, ensuring seamless technology integration.

Facilities Coordinator Key Responsibilities & Duties

• Manage daily facilities operations, including mailroom, pantry services, and conference room setups.
• Supervise facilities staff, guiding operational tasks and ensuring service delivery excellence.
• Coordinate with vendors for shipping, furniture arrangements, and maintenance services.
• Maintain and troubleshoot corporate office technology systems, including AV and security platforms.
• Support emergency communication platforms and business continuity tools.
• Develop documentation and guides for facilities-related technology systems.
• Assist with facilities and technology projects, including vendor evaluations and procurement processes.
• Oversee supplemental HVAC systems, fire protection systems, and UPS equipment maintenance.
• Participate in crisis management team activities, supporting emergency preparedness initiatives.

Facilities Coordinator Job Requirements

• Bachelor’s degree in Facilities Management, Engineering, IT, or related field preferred.
• 3-5 years of experience in facilities, technology, or security systems management.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Strong organizational, communication, and customer service skills.
• Ability to interpret technical drawings and system documentation.
• Flexibility to work on-site as business needs require.
• Knowledge of the Everbridge platform is a plus.
• Capability to lift up to 50 pounds and perform light maintenance tasks.
• Experience in vendor coordination and project management.