Accounts Receivable Specialist

Accounts Receivable Specialist Overview

• The Accounts Receivable Specialist ensures accurate and timely application of client payments and resolution of receivables-related issues.
• Collaborates with attorneys, clients, and colleagues to maintain reliable account records and deliver responsive service.
• Supports cash reporting, account research, and resolution of deductions and unapplied balances.
• Works under the direction of the Accounts Receivable & Collections Director and Manager.
• Handles multi-currency receipts, complex reconciliations, and multi-payer arrangements.
• Maintains organized records and protects confidential financial information in compliance with firm policies.
• Operates in a hybrid work environment, combining remote and on-site responsibilities.

Accounts Receivable Specialist Key Responsibilities & Duties

• Process U.S. and foreign cash receipts, ensuring accurate posting to client accounts and General Ledger.
• Prepare daily cash logs and reconcile totals to bank deposits and supporting records.
• Send timely cash-receipt notifications and communications to partners and management.
• Research and resolve client deductions in collaboration with partners and Finance team members.
• Analyze and resolve unapplied cash and credit balances, escalating complex items as needed.
• Process credit reallocations, write-offs, and refunds following approved procedures and authorization requirements.
• Collaborate on cash-receipts projects and other assigned tasks with Operations and Finance teams.
• Ensure compliance with firm policies in handling sensitive financial information.

Accounts Receivable Specialist Job Requirements

• Associate of Science degree required; Bachelor’s degree preferred.
• Minimum of five years of accounts receivable experience in legal or professional services.
• Proficiency in Microsoft Word and Excel; experience with ADERANT strongly preferred.
• Demonstrated ability to manage detailed, deadline-driven work with high accuracy.
• Strong communication, interpersonal, analytical, and problem-solving skills.
• Experience with multi-currency receipts and complex account reconciliations preferred.
• Ability to work effectively with stakeholders at multiple levels while handling sensitive information discreetly.