Administrative Assistant

Administrative Assistant Overview

• The Administrative Assistant will provide essential support to senior leadership and office operations in a dynamic, fast-paced environment.
• Assist the CFO and Controller with administrative tasks, ensuring seamless workflow and organizational efficiency.
• Coordinate events, manage catering arrangements, and oversee conference room setups for meetings.
• Perform data entry, maintain files, and support departmental initiatives with accuracy and attention to detail.
• Handle incoming correspondence, calls, and emails, ensuring prompt and professional communication.
• Maintain office supplies and assist with day-to-day operations to support a casual and collaborative environment.
• This temporary role offers a minimum six-month assignment with potential for extension.
• Ideal for organized professionals who thrive in multitasking and enjoy supporting leadership teams.

Administrative Assistant Key Responsibilities & Duties

• Provide administrative support to CFO and Controller, ensuring efficient operations and task completion.
• Coordinate and execute event planning, including catering, decorations, and cleanup activities.
• Perform data entry tasks, create Excel lists, and assist with special projects as needed.
• Manage incoming calls, emails, and correspondence, maintaining professional and timely communication.
• Maintain organized files, records, and office supplies to support operational efficiency.
• Assist with conference room setups and meeting preparations to ensure smooth execution.
• Support office operations and perform ad hoc administrative tasks as required.
• Collaborate with team members to ensure a pleasant and productive work environment.

Administrative Assistant Job Requirements

• Associate of Arts (AA) degree or equivalent educational background required.
• Minimum of 3 years of administrative or office support experience; 5 years preferred.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Excellent organizational skills with the ability to multitask and manage competing priorities.
• Professional demeanor and high attention to detail in all tasks.
• Ability to work independently and collaboratively in an on-site environment.
• Strong communication skills to handle correspondence and interactions effectively.
• Adaptable and proactive attitude, thriving in a casual yet fast-paced setting.