Accounts Payable Specialist

Accounts Payable Specialist Overview

• The Accounts Payable Specialist will manage high volumes of supplier invoices efficiently and accurately.
• This role involves processing invoices using OCR tools and ERP systems, ensuring compliance with company standards.
• Collaborate with business units to resolve pricing, receiving, and payment discrepancies promptly.
• Maintain vendor master records, including updates for new vendors and changes to existing ones.
• Assist in automating invoice processing workflows to enhance efficiency and reduce manual efforts.
• Support the finance team during periods of increased workload and company growth.
• Contribute to process improvements and system functionality enhancements within the Accounts Payable department.
• This is a temp-to-perm opportunity, offering potential for long-term placement based on performance.
• Work on-site to ensure seamless collaboration with the finance team and other departments.

Accounts Payable Specialist Key Responsibilities & Duties

• Process high volumes of invoices daily using OCR tools and ERP systems like SAP.
• Resolve discrepancies related to pricing, receiving, and payment issues effectively.
• Maintain accurate vendor master records and ensure timely updates.
• Collaborate with internal teams to streamline invoice processing workflows.
• Assist in implementing automation initiatives to improve Accounts Payable operations.
• Ensure compliance with company policies and procedures in all transactions.
• Provide support during peak workload periods and contribute to team objectives.
• Participate in training sessions to enhance system usage and process knowledge.
• Identify opportunities for continuous improvement within the Accounts Payable function.

Accounts Payable Specialist Job Requirements

• High School Diploma or GED is required; additional certifications are a plus.
• Minimum of 2 years of experience in Accounts Payable; 3 years preferred.
• Proficiency in ERP systems, with SAP experience preferred.
• Familiarity with OCR tools for invoice scanning and processing.
• Strong understanding of purchase orders and inventory management processes.
• Ability to manage high volumes of invoices efficiently and accurately.
• Excellent problem-solving skills to address discrepancies and issues.
• Effective communication skills for collaboration with internal teams and vendors.
• Adaptability to work on-site and contribute to team objectives.