Administrative Assistant

Administrative Assistant Overview

• The Administrative Assistant will provide part-time, temporary support with a focus on administrative tasks and AI tool implementation.
• Collaborate with the founder and the team to streamline operations and enhance efficiency.
• Utilize AI tools, primarily Claude, to optimize workflows and processes.
• Flexible work hours, ideal for students or professionals seeking part-time opportunities.
• Engage in a dynamic environment that values innovation and adaptability.
• Opportunity to work on diverse projects and gain valuable experience in AI applications.
• Contribute to the development of best practices and documentation for AI tools.
• Support the team with research, event logistics, and vendor management tasks.

Administrative Assistant Key Responsibilities & Duties

• Assist with data entry, filing, and handling mail and packages.
• Coordinate team schedules, meetings, and other administrative tasks.
• Develop and maintain Claude-based workflows for recurring tasks.
• Review and recommend new AI tools and connectors for the firm.
• Automate repetitive tasks to improve efficiency and accuracy.
• Draft and maintain internal guides for consistent AI tool usage.
• Support research, data organization, and event logistics as needed.
• Maintain contact records and liaise with vendors for issue resolution.
• Assist with special projects and ad hoc requests from the team.

Administrative Assistant Job Requirements

• Bachelor of Arts (BA) degree required, preferably in Computer Science or related field.
• Minimum of 1 year of experience in administrative roles; 3 years preferred.
• Proficiency in AI tools, particularly Claude, and workflow automation.
• Strong organizational and multitasking skills in a dynamic environment.
• Ability to document processes and create user-friendly guides.
• Experience with research, data management, and event coordination.
• Excellent communication skills and ability to liaise with vendors and team members.
• Flexible schedule with availability during business hours for on-site work.
• Adaptability to support various projects and tasks as needed.