Accounts Payable Coordinator

Accounts Payable Coordinator Overview

• The Accounts Payable Coordinator oversees the accurate and timely processing of accounts payable functions, ensuring compliance with company policies and accounting standards.
• This role involves managing vendor relationships, processing invoices, and supporting finance activities during month-end and year-end close processes.
• Collaborate with cross-functional teams to resolve invoice discrepancies and ensure efficient payment processing.
• Utilize advanced Microsoft Excel skills, including VLOOKUPs and pivot tables, to analyze and organize financial data.
• Work in a dynamic, seasonal business environment, proactively identifying opportunities to streamline processes.
• Maintain organized financial records and support annual audits with required documentation.
• Contribute to the improvement of accounts payable processes and internal controls within the organization.
• Enjoy a competitive salary, comprehensive health benefits, and additional PTO days aligned with Jewish holidays.

Accounts Payable Coordinator Key Responsibilities & Duties

• Review and process invoices, ensuring proper approvals, coding, and supporting documentation.
• Prepare and execute weekly payment schedules while maintaining vendor records and banking information.
• Respond to vendor inquiries and resolve payment-related issues promptly and professionally.
• Process employee expense reimbursements in alignment with company policies and guidelines.
• Assist with month-end close activities, including accounts payable reconciliations and accruals.
• Support annual audits by providing necessary documentation and maintaining accurate financial records.
• Collaborate with purchasing, operations, and receiving teams to address invoice discrepancies.
• Identify and implement opportunities to enhance accounts payable processes and internal controls.
• Perform additional accounting and administrative duties as required by the finance team.

Accounts Payable Coordinator Job Requirements

• Bachelor’s degree in Accounting, Finance, or Business Administration preferred.
• 2–5 years of experience in accounts payable or related financial roles.
• Proficiency in Microsoft Excel, including VLOOKUPs and pivot tables, is essential.
• Experience with ERP or accounting systems and familiarity with high-volume invoice processing.
• Understanding of accounting principles, AP best practices, and three-way matching environments.
• Strong organizational skills and attention to detail in a fast-paced environment.
• Ability to manage multiple priorities and meet deadlines effectively.
• Preferred experience in apparel, wholesale, manufacturing, or consumer goods industries.
• Excellent communication and problem-solving abilities to handle vendor and team interactions.