Receptionist

Receptionist Overview

• The Receptionist role offers a dynamic opportunity to support professional services in a fast-paced environment.
• Serve as the first point of contact, ensuring a welcoming experience for guests and employees.
• Coordinate conference room setups, catering orders, and security arrangements for visitors.
• Provide administrative support such as printing agendas and managing phone communications.
• Handle mail distribution and FedEx package setups efficiently.
• Assist in organizing wellness programs, happy hours, and birthday celebrations.
• Work on-site during standard business hours, ensuring smooth daily operations.
• Opportunity for potential transition to a long-term position based on performance.

Receptionist Key Responsibilities & Duties

• Greet guests and employees professionally, ensuring a positive first impression.
• Set up and break down conference rooms, including initiating calls and arranging catering.
• Manage building security entries for visitors and print meeting materials in advance.
• Answer and direct calls, providing detailed missed call messages and transferring calls efficiently.
• Coordinate weekly group orders and lunch arrangements for specific teams.
• Distribute daily mail and packages, and set up outgoing FedEx shipments.
• Schedule wellness program visits and shoe shining appointments.
• Organize and participate in office celebrations, including birthdays and happy hours.

Receptionist Job Requirements

• Bachelor of Arts (BA) degree required, with entry-level experience.
• Minimum of 2 years of experience in professional services, preferably within finance.
• Proficiency in managing administrative tasks and multitasking effectively.
• Strong communication skills for phone handling and guest interactions.
• Ability to work on-site during standard business hours (8:30 AM – 5:30 PM).
• Experience in organizing events and coordinating wellness programs is a plus.
• Detail-oriented with a commitment to maintaining a professional environment.
• Quick adaptability to start immediately and perform effectively.