Accounts Payable Administrator

Accounts Payable Administrator Overview

• The Accounts Payable Administrator role focuses on administrative tasks within a dynamic private services team.
• Hybrid work arrangement with three days onsite and two days remote, offering flexibility.
• Collaborate with a dedicated team to ensure accurate vendor invoice processing and payment management.
• Opportunity to contribute to month-end closing procedures and system implementations.
• Engage in vendor relationship management and resolve invoice discrepancies efficiently.
• Support operational improvements through evaluation of systems and processes.
• Work in a fast-paced environment requiring confidentiality and adherence to internal controls.
• Ideal for candidates with administrative backgrounds or seasoned AP experience seeking a collaborative role.

Accounts Payable Administrator Key Responsibilities & Duties

• Review, code, and process vendor invoices accurately and timely.
• Request and follow up on invoice approvals to ensure compliance.
• Resolve invoice discrepancies and maintain vendor relationships effectively.
• Set up new vendors in the accounting system following established protocols.
• Initiate wire transfer payment files and coordinate with banking partners.
• Perform month-end closing procedures and support system implementations.
• Analyze supplier statements and resolve outstanding balances promptly.
• Ensure compliance with policies, procedures, and maintain data confidentiality.
• Collaborate cross-functionally to drive efficiencies and support team operations.

Accounts Payable Administrator Job Requirements

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum 2 years of experience in administrative or accounts payable roles.
• Proficiency in Microsoft Suite, SharePoint, and accounting software is advantageous.
• Strong analytical skills and meticulous attention to detail required.
• Ability to manage time effectively in a dynamic, fast-paced environment.
• Excellent communication skills, both written and verbal, are essential.
• Experience in international environments and system implementations preferred.
• Dedicated work ethic and ability to work autonomously to complete tasks.
• Critical thinking and problem-solving skills to analyze and interpret data effectively.