Accounts Payable Specialist

Accounts Payable Specialist Overview

• The Accounts Payable Specialist role focuses on processing invoices, reconciling accounts, and supporting financial operations within a dynamic and fast-paced environment.
• Ensure accurate coding and documentation of invoices and deposits to maintain compliance with financial standards.
• Collaborate with vendors to resolve discrepancies and execute timely payments using various methods.
• Reconcile vendor statements, bank accounts, and credit card transactions to support financial reporting and tax compliance.
• Prepare and track mailings for legal and financial documents to trustees and external advisors.
• Provide administrative support, including initiating and tracking IT and facilities requests.
• Work on-site to ensure seamless collaboration and operational efficiency.
• Opportunity to contribute to a dynamic team while enhancing financial and organizational skills.

Accounts Payable Specialist Key Responsibilities & Duties

• Review and process vendor invoices and personal expenses for multiple entities.
• Execute payments through credit cards, checks, and electronic transfers.
• Ensure accurate verification and coding of invoices to general ledger accounts.
• Reconcile vendor statements, bank accounts, and credit card transactions regularly.
• Prepare data for financial reports, data analysis, and tax compliance purposes.
• Track and manage mailings for legal and financial documents.
• Initiate and monitor IT and facilities requests for operational support.
• Maintain discretion and integrity when handling sensitive financial information.

Accounts Payable Specialist Job Requirements

• High School Diploma or GED required; Bachelor’s degree in Finance or Business Administration preferred.
• Minimum of 2 years of experience in finance or accounting; 4 years preferred.
• Proficiency in Microsoft Excel and Office Suite; experience with accounting software such as Sage Intacct, NetSuite, or QuickBooks.
• Strong organizational skills and attention to detail in a fast-paced environment.
• Knowledge of basic accounting principles and investment terminology.
• Ability to prioritize competing deadlines and collaborate effectively on-site.
• Must be 21 years of age or older and able to sit for extended periods.