Administrative Assistant

Administrative Assistant Overview

• The Administrative Assistant role is a contract position supporting a project through October 2026.
• This remote role involves data entry, content review, and issue tracking for grant-funded deliverables.
• Candidates must have strong attention to detail and proficiency with Microsoft Office tools.
• The position requires availability for the full engagement period and adherence to project timelines.
• Ideal for individuals experienced in structured data-entry systems and quality control processes.
• Offers an opportunity to contribute to impactful grant-related projects in a professional setting.
• Work independently while collaborating with project leads to ensure deliverables meet quality standards.
• Gain valuable experience working with web-based platforms and publication portals.

Administrative Assistant Key Responsibilities & Duties

• Perform accurate data entry following established project processes and guidelines.
• Review content for consistency with standardized templates and language requirements.
• Identify and document errors, inconsistencies, or issues requiring escalation.
• Track project progress and provide timely updates to the project lead.
• Support quality control efforts to ensure deliverables meet grant requirements.
• Assist in onboarding and training for project workflows and tools.
• Coordinate with team members to resolve issues and maintain project timelines.
• Conduct final quality checks on completed recommendations and guidelines.

Administrative Assistant Job Requirements

• Bachelor of Arts (BA) degree and entry-level experience required.
• Minimum of 2 years of experience in data entry, content review, or project coordination.
• Proficiency with Microsoft Word, Excel, Outlook, and Teams is essential.
• Strong attention to detail and ability to follow detailed instructions and SOPs.
• Experience with web-based platforms, publication portals, and issue-tracking tools preferred.
• Availability from September 14, 2026, through October 23, 2026, is mandatory.
• Preferred experience includes working with medical societies, nonprofits, or grant-funded projects.
• Comfort with reviewing scientific, clinical, or technical content is advantageous.