Administrative Assistant

Administrative Assistant Overview

• The Administrative Assistant role offers a dynamic opportunity to support a biology department in a fast-paced academic environment.
• This position is fully on-site, providing hands-on administrative support to faculty, staff, and students.
• Work hours are Monday to Friday, 9 AM to 5 PM, with extended hours on Wednesdays.
• Responsibilities include office management, reception duties, and logistical support for departmental activities.
• Assist with inventory management, supply orders, and maintaining office equipment.
• Support faculty and instructional staff with administrative tasks and special projects.
• Contribute to the department's success by ensuring smooth daily operations and efficient communication.
• Ideal for candidates seeking to enhance their administrative skills in an academic setting.

Administrative Assistant Key Responsibilities & Duties

• Open and close the office daily, ensuring security protocols are followed.
• Serve as receptionist, directing phone calls, greeting visitors, and providing assistance.
• Manage incoming packages, mail sorting, and distribution tasks efficiently.
• Assist in placing orders for teaching labs and maintaining inventory supplies.
• Support faculty with Scantron usage and other instructional tools.
• Organize refreshments and clean up for weekly colloquium events.
• Maintain office equipment, ensuring functionality and addressing issues promptly.
• Collaborate with department administrators and chairs on various tasks and projects.
• Perform special projects and additional duties as assigned.

Administrative Assistant Job Requirements

• High School degree required; Bachelor of Arts (BA) preferred.
• Minimum of 2 years of administrative experience; 3 years preferred.
• Proficiency in general computer applications, including document and spreadsheet management.
• Strong communication skills and ability to interact effectively with diverse groups.
• Excellent judgment and discretion in handling sensitive and confidential materials.
• Ability to work independently and manage multiple tasks efficiently.
• Strong organizational skills and attention to detail.
• Flexibility to work extended hours as required.
• Experience in academic or similar environments is a plus.