Assistant Project Coordinator

Assistant Project Coordinator Overview

• The Assistant Project Coordinator role offers a dynamic opportunity to support project management tasks in a hybrid work environment.
• Collaborate with teams to manage project data, ensuring accuracy and timely updates across platforms.
• Utilize tools like Excel and SmartSheet to track project progress and resolve logistical issues.
• Assist in sourcing and procuring materials, coordinating vendor deliveries to meet project deadlines.
• Contribute to the creation and maintenance of spreadsheets and distribution lists for client brands.
• Gain exposure to ERP systems and project management methodologies, enhancing professional growth.
• Work in a supportive environment with opportunities for skill development and career advancement.
• Enjoy a flexible schedule with early Fridays, promoting work-life balance.

Assistant Project Coordinator Key Responsibilities & Duties

• Gather and organize information for new and retrofit projects, creating detailed spreadsheets.
• Review and update SmartSheet entries, ensuring data accuracy and tracking changes effectively.
• Upload tracking data and planograms in Excel and client platforms, maintaining consistency.
• Resolve issues related to fixtures and shipments, ensuring smooth project execution.
• Update distribution lists for various client brands, ensuring comprehensive communication.
• Estimate project requirements and procure materials, aligning with project specifications.
• Follow up with vendors to track orders and coordinate delivery schedules.
• Source specialized materials as per project needs, ensuring timely availability.
• Collaborate with teams to ensure seamless project management and execution.

Assistant Project Coordinator Job Requirements

• Associate of Arts (AA) degree or equivalent educational background required.
• Minimum of 3 years of relevant experience; 4 years preferred for advanced proficiency.
• Proficiency in Microsoft Excel, including VLOOKUP functions, is highly advantageous.
• Experience with ERP systems such as Microsoft Dynamics Business Central or similar platforms preferred.
• Knowledge of SmartSheet, Ariba, and Corrigo is beneficial but not mandatory.
• Strong attention to detail and organizational skills for managing complex data.
• Effective communication skills to collaborate with teams and vendors.
• Ability to adapt and learn project management methodologies in a fast-paced environment.
• Availability for hybrid work schedule with flexibility for early Fridays.