Accounts Payable Associate

Accounts Payable Associate Overview

• The Accounts Payable Associate is responsible for accurate and timely invoice processing within a dynamic and collaborative finance team.
• This role offers opportunities to enhance accounts payable operations and contribute to process improvements and automation initiatives.
• Collaborate with a global team of accounting professionals in a fast-paced, detail-oriented environment.
• Support the integrity and efficiency of accounts payable functions, ensuring compliance with established policies and controls.
• Engage in technology optimization projects, including ERP system enhancements and automation of processes.
• Develop a comprehensive understanding of accounts payable operations and contribute to procedural documentation updates.
• Work closely with finance team members to ensure accurate financial reporting and compliance with GAAP principles.
• Hybrid work arrangement provides flexibility and balance for professional growth and collaboration.

Accounts Payable Associate Key Responsibilities & Duties

• Coordinate invoice approvals with stakeholders, ensuring compliance with allocation policies and accurate coding.
• Prepare payment runs, process bank transactions, and manage funds in accordance with established controls.
• Review employee expense reports and reconcile corporate credit card activity for policy compliance.
• Manage vendor onboarding, maintain accurate vendor files, and respond to inquiries efficiently.
• Support accountants with transaction research, journal entries, and detailed expense analysis.
• Maintain fixed-assets database accuracy and assist with related reconciliations and tax filings.
• Contribute to technology initiatives, including ERP system optimization and process automation.
• Develop and maintain procedural manuals for the Accounts Payable group to ensure operational consistency.

Accounts Payable Associate Job Requirements

• Bachelor’s degree in Accounting, Finance, or related field preferred; Associate of Arts degree acceptable.
• 4-7 years of accounts payable experience with strong knowledge of GAAP and financial reporting principles.
• Proficiency in ERP systems, particularly NetSuite, and advanced Excel skills.
• Experience with Concur and fixed assets software programs beneficial but not required.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Detail-oriented, proactive, and organized with excellent communication and collaboration skills.
• Familiarity with tax filings and reporting, including Forms 1099 and sales/use tax.
• Hybrid work arrangement offers flexibility and opportunities for professional development.