Receptionist/Office Coordinator

Receptionist/Office Coordinator Overview

• The Receptionist/Office Coordinator will manage front desk operations and provide administrative support for a dynamic office environment.
• Coordinate office events, meetings, and daily operations to ensure seamless functionality and employee satisfaction.
• Support vendor relationships, track office expenses, and maintain inventory for supplies and refreshments.
• Handle confidential information with discretion and assist with onboarding and offboarding processes.
• Provide reception services, including greeting guests, managing telephone services, and distributing mail.
• Collaborate with executive assistants to organize meetings and department-led sessions.
• Ensure office cleanliness and coordinate with building services for maintenance and repairs.
• Serve as Deputy Floor Warden, supporting office safety and security measures.
• Contribute to a professional and welcoming environment for employees and visitors.

Receptionist/Office Coordinator Key Responsibilities & Duties

• Manage front desk operations, including opening and closing the office daily.
• Coordinate office events, meetings, and department-led sessions with executive assistants.
• Maintain inventory for office supplies, snacks, and beverages, placing weekly orders as needed.
• Track monthly office expenses and submit detailed reports through the expense platform.
• Support vendor relationships, coordinating maintenance, repairs, and compliance with building requirements.
• Assist with new-hire onboarding and employee offboarding processes.
• Manage conference room calendars and ensure seamless scheduling for meetings.
• Provide onsite support for office guests and employees, ensuring a professional experience.
• Handle special projects and requests assigned by the manager and executive team.

Receptionist/Office Coordinator Job Requirements

• Bachelor’s degree (BA or equivalent) or high school diploma with relevant experience.
• Two to four years of office coordination experience in professional services.
• Proficiency in word processing and spreadsheet software, including Excel.
• Strong customer service and interpersonal skills for a fast-paced office environment.
• Ability to multitask, prioritize effectively, and manage time efficiently.
• Dependable and discreet with handling confidential information and business-critical tasks.
• Knowledge of office administration and financial processes, including invoices and expense tracking.
• Excellent written and verbal communication skills in English.
• Ability to work independently and proactively contribute to office operations.