Accounts Receivable Specialist

Accounts Receivable Specialist Overview

• The Accounts Receivable Specialist will manage billing, cash applications, and account reconciliation processes in a hybrid work environment.
• Collaborate with internal teams to ensure timely and accurate processing of invoices and payments.
• Support month-end activities, including high-volume customer portal invoicing and cash application tasks.
• Monitor and maintain accounts receivable mailboxes and payment-related correspondence efficiently.
• Research and resolve discrepancies in cash applications and account balances independently.
• Ensure compliance with established AR policies, procedures, and internal controls.
• Utilize customer/vendor portals like Coupa and Ariba for billing and administrative tasks.
• Contribute to the reduction of billing errors and portal rejections through diligent review and corrections.
• Maintain accurate records of AR activities and support intercompany transfer processes.

Accounts Receivable Specialist Key Responsibilities & Duties

• Process and deposit checks received from clients, ensuring accurate application to accounts.
• Prepare and process various types of billing, including full-time placement and timecard-based billing.
• Execute approved credits and debits, ensuring proper coding and application to customer accounts.
• Coordinate intercompany transfers and ensure transactions are accurately reflected in accounts.
• Send and monitor TermSync reminders and assist with collections-related activities.
• Complete billing deliverables through customer/vendor portals and resolve submission issues promptly.
• Support month-end billing and cash application activities, processing high-volume invoices.
• Collaborate with internal teams to address portal and invoicing issues effectively.
• Maintain accurate documentation of customer follow-ups and billing adjustments.

Accounts Receivable Specialist Job Requirements

• Bachelor of Science (BS) degree in Accounting, Finance, or related field.
• Minimum 2 years of experience in Accounts Receivable, Billing, or Cash Applications.
• Preferred 4 years of experience with high-volume invoice processing.
• Proficiency in customer/vendor portals like Coupa and Ariba is advantageous.
• Experience with Microsoft Dynamics GP or similar accounting systems preferred.
• Strong attention to detail, organizational, and time-management skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Proficiency in Microsoft Excel and Office Suite.
• Excellent written and verbal communication skills for effective collaboration.