Program Management Associate

Program Management Overview

• The Program Management role supports a dynamic team in administrative coordination and operational tasks for a one-year contract.
• Collaborate with senior colleagues and other departments to ensure program efficiency and effectiveness.
• Manage program records, systems, and documentation to maintain accurate and accessible information.
• Draft clear, structured program documentation and synthesize complex materials for diverse audiences.
• Track commitments, agreements, budgets, and deadlines to ensure timely execution.
• Support grant and contract administration, including event coordination and stakeholder communication.
• Contribute to a multicultural and internationally distributed team environment with adaptability and professionalism.
• Leverage advanced proficiency in Microsoft 365 tools to streamline workflows and enhance productivity.
• Opportunity to travel internationally and engage with diverse stakeholders.

Program Management Key Responsibilities & Duties

• Coordinate administrative tasks and maintain program records and systems for streamlined operations.
• Draft and edit program documentation, ensuring clarity and alignment with organizational standards.
• Track and manage agreements, budgets, deliverables, and reporting deadlines effectively.
• Support grant and contract administration, including event planning and execution.
• Collaborate with senior colleagues to identify gaps and propose solutions proactively.
• Conduct research and validate figures or claims to ensure accuracy and reliability.
• Utilize Microsoft 365 tools for efficient communication and documentation management.
• Maintain discretion and confidentiality when interacting with internal and external stakeholders.
• Adapt to a multicultural and dynamic work environment with professionalism and flexibility.

Program Management Job Requirements

• Bachelor’s degree in a relevant field is required.
• Minimum of 3 years of professional experience, preferably in grant or contract administration.
• Strong writing skills with the ability to draft and synthesize complex materials.
• Proven ability to manage agreements, budgets, and deadlines with accuracy.
• Advanced proficiency in Microsoft 365 tools, including SharePoint and Teams.
• Experience supporting senior colleagues across concurrent workstreams.
• Comfortable working in a multicultural and rapidly changing environment.
• Willingness and ability to travel internationally as needed.
• Demonstrated discretion, confidentiality, and sound judgment in professional interactions.