Senior Administrative Assistant

Senior Administrative Assistant Overview

• The Senior Administrative Assistant role offers an opportunity to provide comprehensive support to senior management in a dynamic professional services environment.
• This position requires on-site presence five days a week to ensure seamless office operations and collaboration.
• You will handle tax processing, engagement letters, client setup, billing, and other administrative tasks with precision and efficiency.
• The role demands advanced proficiency in Microsoft Office Suite and familiarity with ERP systems.
• Candidates should possess strong organizational skills and the ability to manage multiple tasks in a deadline-driven environment.
• This is a temp-to-hire position offering a pathway to permanent employment based on performance.
• Ideal for professionals with a minimum of four years of administrative experience seeking growth opportunities.
• The role involves handling confidential information with discretion and professionalism.

Senior Administrative Assistant Key Responsibilities & Duties

• Perform tax processing tasks including assembly, delivery, and e-signature management using tracking systems.
• Draft and process engagement letters and successor documentation accurately and efficiently.
• Set up new client contracts and projects while ensuring compliance with organizational standards.
• Provide administrative support to principals, managing directors, and senior managers as required.
• Handle billing tasks as instructed, ensuring accuracy and timeliness in financial processes.
• Manage general administrative duties and respond to ad hoc requests from management.
• Ensure effective communication and coordination within the office to support operational goals.
• Maintain confidentiality and handle sensitive information with professionalism and discretion.

Senior Administrative Assistant Job Requirements

• High School Diploma, GED, or equivalent required; Bachelor’s degree preferred.
• Minimum of four years of administrative experience, preferably in a professional services firm.
• Advanced proficiency in Microsoft Office Suite and familiarity with ERP systems preferred.
• Strong organizational skills and ability to prioritize tasks effectively in a deadline-driven environment.
• Excellent written and verbal communication skills, including superior grammar and punctuation.
• Ability to work independently and collaboratively without direct supervision.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Proven customer service skills and ability to resolve conflicts diplomatically.