Administrative Assistant

Administrative Assistant Overview

• The Administrative Assistant role supports office operations in a professional services environment, ensuring smooth workflows and client satisfaction.
• Work in a dynamic, fast-paced setting, managing multiple priorities and deadlines effectively.
• Engage with clients professionally via phone, email, and in-person interactions.
• Contribute to the team by assisting with onboarding processes and document preparation.
• Maintain confidentiality and handle sensitive information with discretion and care.
• Opportunity for growth within the organization, transitioning to a permanent role based on performance.
• Collaborate with professional staff to coordinate workflows and ensure operational efficiency.
• Utilize technology effectively to support office operations and client services.

Administrative Assistant Key Responsibilities & Duties

• Perform general office administration tasks, including scheduling, filing, scanning, and data entry.
• Serve as a professional point of contact for clients, ensuring timely and courteous communication.
• Track and oversee key client deadlines, supporting timely deliverables.
• Draft, organize, and manage engagement letters and client documentation.
• Assist with new client onboarding and administrative setup processes.
• Support professional staff with workflow coordination and task follow-ups.
• Maintain confidentiality and securely handle sensitive information.
• Ensure office organization and operational efficiency through proactive support.

Administrative Assistant Job Requirements

• Bachelor of Arts (BA) degree required, with a focus on administrative or related fields preferred.
• Minimum of 4 years of experience in administrative roles within professional services environments.
• Proficiency in Microsoft Outlook, Word, and Excel; familiarity with client-portal software is advantageous.
• Certified Notary Public preferred but not mandatory.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills with a client-focused approach.
• Ability to manage multiple priorities and deadlines in high-volume periods.
• Tech-savvy with a proactive attitude and willingness to grow within the organization.