Executive Assistant

Executive Assistant Overview

• The Executive Assistant role involves supporting a senior executive in a professional, fast-paced environment.
• Provide administrative assistance including managing correspondence, scheduling, and organizing documents effectively.
• Collaborate closely with the executive to ensure seamless communication and task execution.
• Handle traditional office tasks such as faxing, printing, and note-taking with precision.
• Maintain professionalism and adaptability in an on-site setting with regular working hours.
• Opportunity to work in a dynamic real estate and development environment.
• Ideal for candidates seeking a long-term fit with potential for growth.
• Engage in direct communication with the executive via phone and in-person interactions.

Executive Assistant Key Responsibilities & Duties

• Manage executive schedules, appointments, and travel arrangements to ensure optimal time management.
• Prepare and organize documents, emails, and handwritten notes for executive review.
• Facilitate effective communication between the executive and internal/external stakeholders.
• Provide administrative support including faxing, printing, and typing tasks.
• Assist with meeting preparation, including agenda creation and document distribution.
• Maintain confidentiality and professionalism in handling sensitive information.
• Support the executive in a fully on-site capacity, adhering to standard working hours.
• Contribute to the overall efficiency of the executive’s operations and decision-making processes.

Executive Assistant Job Requirements

• Bachelor of Arts (BA) degree required; additional certifications are advantageous.
• Minimum of 2 years of relevant experience; 4 years preferred.
• Proficiency in traditional office tasks such as faxing, printing, and note-taking.
• Strong communication skills for phone and in-person interactions with the executive.
• Experience in real estate or development is preferred but not mandatory.
• Ability to work on-site during standard hours (9 AM to 6 PM).
• Patience and adaptability to support an executive with limited technical proficiency.
• Professional demeanor and commitment to long-term engagement with the organization.